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NOTICE OF ANNUAL & SPECIAL GENERAL MEETING 2012
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Notice is hereby given that a Special General Meeting will be convened prior to the commencement of the AGM to deal with the following resolutions varying the constitution:


•     Saturday 25 February 2012, commencing at 2:30pm
•     At the McKellar Stadium, Belconnen Soccer Club, cnr Owen Dixon & William Slim drive, McKellar.

It is proposed that the Constitution be changed as follows.
That Clauses 17(b), 17(e), and 17(f) of the Constitution be deleted and substituted with:

17(b)    The Officers of the Club shall consist of:
(i)    The Chairman – who shall chair meetings of the Executive Committee and act as spokesperson for the club unless the Executive Committee nominates another member of the Executive Committee to make any public comment or otherwise represent the interests of the club in the manner prescribed;
(ii)    The Director of Administration – who shall be responsible for all administrative matters relating to the clubs activities;
(iii)    The Director of Finance – who shall be responsible for all matters relating to the financial administration of the club including the management of player fee payments;
(iv)    The Director Football – Men’s Premier League – who shall be responsible for the development and co ordination of all matters relating to the activities of the club associated with Men’s Premier League competitions and in the absence of any resolution of the Executive Committee appointing another person to act as the representative of the club at any committee relating to the conduct of Men’s Premier League competitions;
(v)    The Director Football – Men’s State League and Masters – who shall be responsible for the development and co ordination of all matters relating to the activities of the club associated with Men’s State League and Masters competitions and in the absence of any resolution of the Executive Committee appointing another person to act as the representative of the club at any committee relating to the conduct of Men’s State League and Masters competitions;
(vi)    The Director Football - Women – who shall be responsible for the development and co ordination of all matters relating to the activities of the club associated with women’s football competitions and in the absence of any resolution of the Executive Committee appointing another person to act as the representative of the club at any committee relating to the conduct of women’s football competitions;
(vii)    The Director Futsal – who shall be responsible for the development and co ordination of all matters relating to the activities of the club associated with futsal competitions and in the absence of any resolution of the Executive Committee appointing another person to act as the representative of the club at any committee relating to the conduct of futsal competitions;
(viii)    The Director of Communications and Player Administration- who shall be responsible for media liaison, match day programs, website, communications related to the activities of the club, the management of grounds and all player and team registrations and in the absence of any resolution of the Executive Committee appointing another person to act as the representative of the club at any committee relating to grounds and player and team registrations;
(ix)    The Director of Operations and Merchandising – who shall be responsible for equipment, playing apparel and merchandising related the activities of the club;
(x)    The Director of Marketing – who shall be responsible for all matters relating to the marketing and promotion of the activities of the club including sponsorship, fundraising and promotional activities;
(xi)    The Director of Junior Development – who shall be responsible for the development of activities of the club for persons under the age of 18 years including, the management of programs and activities with clubs affiliated with the club and the community generally;
(xii)    The Manager, McKellar Stadium – who shall be responsible for the match day management of McKellar Stadium (including ground set up / clean up, sponsor signage, cleaning and maintenance, management of the canteen / bar and stadium facilities);
(xiii)    The President of the Belnorth Junior Soccer Club;
(xiv)    The President of the Belsouth Junior Soccer Club; and
(xv)    The President of any soccer club affiliated with the club.

17(e)    The Officers of the club referred to at clause 17(b)(i) – (xii) may each convene a sub committee to assist in the discharge of their responsibilities and co opt person/s to act as members of that sub committee.  The Officer of the club who forms a sub committee shall act as Chair of that sub committee and report to the Executive Committee on the activities of the sub committee at such times and in such manner as the Executive Committee directs.

17(f)    Each officer of the Executive Committee shall hold office in accordance with the following, but is eligible for re-election:
- Chairman
The Chairman shall be elected at the Annual General Meeting in each odd numbered year to hold office for two years until the election of the Chairman at the next Annual General Meeting in an odd numbered year;
- The Director of Administration
The Director of Administration shall be elected at the Annual General Meeting in each odd numbered year to hold office for two years until the election of the Director of Administration at the Annual General Meeting in an odd numbered year;
- The Director of Finance
The Director of Finance shall be elected at the Annual General Meeting in each even numbered year to hold office for two years until the election of the Director of Finance at the Annual General Meeting in an even numbered year;
- The Director of Football – Men’s Premier League
The Director of Football – Men’s Premier League shall be elected at the Annual General Meeting in each even numbered year to hold office for two years until the election of the Director of Football – Men’s Premier League at the Annual General Meeting in an even numbered year;
- The Director of Football – Men’s State League and Masters
The Director of Football – Men’s State League and Masters shall be elected at the Annual General Meeting in each even numbered year to hold office for two years until the election of the Director of Football – Men’s State League and Masters at the Annual General Meeting in an even numbered year;
- The Director of Football – Women
The Director of Football – Women shall be elected at the Annual General Meeting in each even numbered year to hold office for two years until the election of the Director of Football - Women at the Annual General Meeting in an even numbered year;
- The Director of Futsal
The Director of Futsal shall be elected at the Annual General Meeting in each odd numbered year to hold office for two years until the election of the Director of Futsal at the Annual General Meeting in an odd numbered year;
- The Director of Communications and Player Administration
The Director of Communications and Player Administration shall be elected at the Annual General Meeting in each odd numbered year to hold office for two years until the election of the Director of Communications and Player Administration at the Annual General Meeting in an odd numbered year;
- The Director of Operations and Merchandising
The Director of Operations and Merchandising shall be elected at the Annual General Meeting in each even numbered year to hold office for two years until the election of the Director of Operations and Merchandising at the Annual General Meeting in an even numbered year;
- The Director of Marketing
The Director of Marketing shall be elected at the Annual General Meeting in each odd numbered year to hold office for two years until the election of the Director of Marketing at the Annual General Meeting in an odd numbered year;
- The Director of Junior Development
The Director of Junior Development shall be elected at the Annual General Meeting in each even numbered year to hold office for two years until the election of the Director of Junior Development at the Annual General Meeting in an even numbered year;
- The Manager, McKellar Stadium
The Manager of McKellar Stadium shall be elected at the Annual General Meeting in each odd numbered year to hold office for two years until the election of the Manager of McKellar Stadium at the Annual General Meeting in an odd numbered year.

ANNUAL GENERAL MEETING

Notice is hereby given that the AGM of the Belconnen United Football Club is to be held:
•     Saturday 25 February 2012, commencing at 2:30pm
•     At the McKellar Stadium, Belconnen Soccer Club, cnr Owen Dixon & William Slim drive, McKellar.

Any General Business matters are to be provided to the club’s Chairman in writing not less than five days prior to the AGM date, ie by COB Sunday 19 February 2012 by email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Nominations for positions to be declared vacant are to be provided to the Chairman on the form available from Malcolm Buchanan, Director Administration, not less than seven days prior to the AGM, ie by COB Friday 17 February 2012.  Request a form via email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it .


The following executive positions are to be declared vacant at the AGM:
-     The Chairman – who shall chair meetings of the Executive Committee and act as spokesperson for the club unless the Executive Committee nominates another member of the Executive Committee to make any public comment or otherwise represent the interests of the club in the manner prescribed;
-     The Director of Administration – who shall be responsible for all administrative matters relating to the clubs activities;
-     The Director of Futsal – who shall be elected at the Annual General Meeting in each odd numbered year to hold office for two years until the election of the Director of Futsal at the Annual General Meeting in an odd numbered year;
-     The Director of Communications and Player Administration – who shall be elected at the Annual General Meeting in each odd numbered year to hold office for two years until the election of the Director of Communications and Player Administration at the Annual General Meeting in an odd numbered year;
-     The Director of Marketing – who shall be responsible for all matters relating to the marketing and promotion of the activities of the club including sponsorship, fundraising and promotional activities;
-     The Manager, McKellar Stadium – who shall be responsible for the match day management of McKellar Stadium (including ground set up / clean up, sponsor signage, cleaning and maintenance, management of the canteen / bar and stadium facilities).


and the casual vacancies of:
-     The Director Football – Men’s Premier League – who shall be responsible for the development and co ordination of all matters relating to the activities of the club associated with Men’s Premier League competitions and in the absence of any resolution of the Executive Committee appointing another person to act as the representative of the club at any committee relating to the conduct of Men’s Premier League competitions;
-     The Director Football – Men’s State League and Masters – who shall be responsible for the development and co ordination of all matters relating to the activities of the club associated with Men’s State League and Masters competitions and in the absence of any resolution of the Executive Committee appointing another person to act as the representative of the club at any committee relating to the conduct of Men’s State League and Masters competitions;
-     The Director of Junior Development – who shall be responsible for the development of activities of the club for persons under the age of 18 years including, the management of programs and activities with clubs affiliated with the club and the community generally.

Agenda includes:
•     Attendance
•     Minutes of AGM 2010 (held 23 March 2011), and business arising
•     Reports from the Chairman and Director Finance
•     Appointment of auditor
•     Election of office bearers
•     Setting of membership subscription
•     Setting of player registration fees
•     Approval of life membership awards
•     General Business (if any officially notified by the due date).
Close of AGM.

The meeting will be followed by a general information session.


Mark O’Neill
Chairman
12 January 2012

 

Last Updated on Thursday, 16 February 2012 23:29
 
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